As Adopted on May 13, 2026
The Hickory Velo Club (a/k/a “the HVC” or “the Club”) advocates for the rights of all cyclists on the road and on the trail. We are dedicated to the furtherance of all aspects of bicycling.
The mission of the club is to bring together all people who have a common interest in, and a passion for, cycling – in a safe and welcoming environment.
As ambassadors of our sport, the Hickory Velo Club recognizes our responsibility to bicycle in a safe and responsible manner.
Article 1
Membership and Dues
Section 1. All persons interested in the organization who apply for membership in an appropriate classification of membership and who tender the necessary annual membership fee shall thereby become a member of the Hickory Velo Club. The HVC does not discriminate admission to the Club on the basis of race, creed, ethnicity, religion, sex, sexual orientation, or riding abilities.
Section 2: The annual membership fee for an individual eighteen years of age or over shall be twenty-five dollars ($25) per rolling 12 months. With a paid club membership, an individual member may add up to five (5) immediate family members for a discounted fee of fifteen dollars ($15) per family member.
Section 3. Annual membership shall run for one rolling calendar year from the date of receipt of the annual membership fee.
Section 4. HVC membership is to be maintained by the Membership Director. The Club Officers shall have access to the listing of current club members. Club members may elect to omit the sharing of their contact information with the rest of the club by checking the “Hide from Directory” box on their online club member profile.
Article 2
Schedule and Quorum for Meetings
Section 1. Regular general membership meetings of the Hickory Velo Club are to be held monthly, with dates to be determined and posted via HVC email and on the HVC website at least 30 days prior to conducting a general membership meeting date. Notice of the date, time and location of regular meetings will be made available to club members through HVC email and on the HVC website. If a meeting is to be canceled membership will be notified at least one week prior to the scheduled meeting.
Section 2. Special meetings may be called by any Club Officer or an event coordinator. However, the person calling the special meeting must give notice of the date, time and location of the special meeting to club members at least two weeks prior to the special meeting through HVC email and on the HVC website.
Section 3. Club Officers shall meet as necessary to conduct club business.
Section 4. At any regular or special meeting, a quorum for purposes of club business requiring a vote shall be established if at least eight (8) active members are in attendance. When a quorum is not present at a regular or special meeting, the club business requiring a vote will be tabled until the next regular or special meeting.
Article 3
Duties and Terms of the Club Officers
Whenever possible, the Club Officers shall consist of President, Vice-President, Secretary, Treasurer, Membership Director and Technology Director. The then-current Club Officers shall constitute the Board of Directors for purposes of the Hickory Velo Club Articles of Incorporation.
Section 1. The President shall supervise the activities of the Club within the scope of the Hickory Velo Club Bylaws and the Articles of Incorporation. The President shall preside at all regular meetings and shall report on past, present and new business of the HVC, including activities of the Club.
Section 2. The Vice-President shall assume the duties of the President in the event of absence, incapacity, resignation, or removal of the President.
Section 3. The Secretary shall assume the duties of the Vice-President in the event of absence, incapacity, resignation, or removal of the Vice-President. The Secretary shall keep the minutes of each meeting of the Club and shall maintain copies of said minutes on the HVC website.
The minutes of any meeting of the Club shall be made available to club members on the HVC website in a reasonably timely manner.
Section 4. The Treasurer shall be responsible for the safekeeping of HVC funds, for maintaining adequate financial records, and for depositing all monies with a suitable financial institution in the name of the “Hickory Velo Club.” Monies shall be paid out by numbered checks signed by the Treasurer and/or the President. Any expenditure on behalf of the Club in excess of one thousand dollars ($1000.00) shall require the signatures of both the President and the Treasurer. Both the then-current President and the then-current Treasurer shall have full access to any financial account established on behalf of the Hickory Velo Club and shall have full authority to remove and/or replace any club member formerly having access or authority to any such financial account. The Treasurer will collect annual membership fees from club members and shall make a quarterly report of income and expenses for the prior three months to club members via the HVC website.
Section 5. The Technology Director shall be responsible for maintaining the Club website and any ancillary technological capabilities germane to the Club, and shall have such other responsibilities as the Club Officers from time to time direct.
Section 6. The term for all Club Officers of the Hickory Velo Club will run for one calendar year, from January 1 to December 31.
Section 7. Any Club Officer may resign from office when it is deemed in the best interest of the individual or the club members. The resignation of a Club Officer must be in writing and shall be effective when received by the remainder of the Club Officers.
Section 8. Whenever a vacancy occurs in any elected office other than that of President, the President shall appoint a club member to fill the office for the remainder of the current term. The appointment shall be made or submitted to the members for approval at the next regular or special meeting of the Club. If a vacancy occurs in the office of the President, the Vice-President shall assume the office of President and shall appoint a successor Vice-President in accordance with the foregoing procedure.
Section 9. Club Officers are to be nominated and elected by a simple majority of club members in attendance at the December general membership meeting, provided a quorum is established pursuant to Article 2, Section 4. The nomination of Club Officers shall be completed by motion made and seconded. The election of Club Officers shall be made by votes from the club members in attendance at the December regular meeting. The same person shall not occupy two or more positions as a Club Officer. The votes shall be tallied and the presiding Club Officer shall convey those results to attendees.
Article 4
Amendment of the Hickory Velo Club Bylaws
Section 1. These Hickory Velo Club Bylaws may be amended by a two-thirds vote of club members in attendance at any regular or special meeting, provided notice was given to the club members at least thirty days in advance of the regular or special meeting, and a quorum is established pursuant to Article 2, Section 4. The proposed amendments must be made available to club members on the HVC Website and by HVC email no less than thirty days prior to the regular or special meeting. In the event a two-thirds vote of the club members in attendance at the regular or special meeting is not obtained, the proposed changes fail and the Hickory Velo Club Bylaws remain unchanged.
Article 5
Parliamentary Authority
Section 1. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these Hickory Velo Club Bylaws and any special rules of order the Club may adopt.
Article 6
Dissolution
Section 1. Upon dissolution of the Hickory Velo Club, the monetary assets of the Club shall be distributed in the following manner or as specified in the Articles of Incorporation: Members may choose to use club assets to join another “local” public benefit corporation or club, or the club members may elect a non-profit charitable cause to receive the monetary assets of the Club upon dissolution.
Upon approval by the club members, these Hickory Velo Club Bylaws shall amend, replace and supersede any and all Hickory Velo Club Bylaws existing or adopted prior to May 13, 2026.