Hickory Velo Club Bylaws

The Hickory Velo Club (a/k/a “the HVC” or “the Club”) advocates for rights of all

cyclists on the road and on the trail. The HVC is dedicated to the encouragement

of all aspects of bicycling.

The mission of the Club is to bring all people together who have a common

interest and a passion for cycling in a safe and welcoming environment.

As ambassadors of our sport, the Hickory Velo Club promotes cycling in a safe

and responsible manner.

Article 1

Membership and Dues

Section 1. All persons interested in the organization who apply for membership in

an appropriate classification of membership and who tender the necessary

annual membership fee shall thereby become a member of the Hickory Velo

Club. The HVC does not discriminate admission to the Club on the basis of race,

creed, ethnicity, religion, sex, sexual orientation, or riding abilities.

Section 2. The annual membership fee for an individual over eighteen years of

age shall be twenty-five dollars ($25) per rolling 12 months, and the annual

membership fee for a family up to five (5) immediate family members shall be

forty-five dollars ($45) per rolling 12 months.

Section 3. The annual membership fee for an individual under eighteen years of

age (youth member) and not of legal guardianship of a club member shall be ten

dollars ($10) per rolling 12 months. Both the youth member and his or her legal

guardian must sign the Hickory Velo Club membership waiver.

Section 4. Annual membership shall run for one rolling calendar year from the

date of receipt of the annual membership fee. Club members that have an annual

membership fee in arrears more than six months after payment is due shall be

dropped from membership.

Section 5. HVC membership is to be maintained by the Membership Director,

and the Membership Director shall maintain a listing of the active membership.

The Club Officers shall have access to the listing of current club members. The

membership listing is also to be made available to club members upon

reasonable request for purposes of contacting other club members. Club

members may elect to omit the sharing of their contact information with the rest

of the club members by checking the “Do not publish my contact information for

club purposes” box on their club membership application form, or by delivering a

written statement to that effect to the Membership Director.

Article 2

Schedule and Quorum for Meetings

Section 1. Regular meetings of the Hickory Velo Club are to be held the second

Monday of every month whenever possible. Notice of the date, time and location

of regular meetings will be made available to club members by the HVC website

and the HVC Yahoo Group. In addition, email, social media and/or word of mouth

may be utilized for notification of a regular meeting.

Section 2. Special meetings may be called by any Club Officer or an event

coordinator. However, the person calling the special meeting must give notice of

the date, time and location of the special meeting to club members at least two

weeks prior to the special meeting by the HVC website and the HVC Yahoo

Group. In addition, email, social media and/or word of mouth may be utilized for

notification of a special meeting.

Section 3. Club Officers shall meet at least monthly whenever reasonably

feasible, be it before or following a monthly regular meeting, or at a time and

place to be established by the Club Officers.

Section 4. At any regular meeting or any special meeting, a quorum for purposes

of club business requiring a vote shall be established if at least eight (8) active

members are in attendance. When a quorum is not present at the regular

meeting or the special meeting, club business requiring a vote of the club

members will be decided by a simple majority vote of club members on the HVC

website and the HVC Yahoo Group. In the event a simple majority vote of club

members is not obtained on the HVC website and the HVC Yahoo Group, the

club business will be tabled until the next regular meeting or special meeting. The

Club Officers shall be responsible for establishing the manner in which club

members are able to vote via the HVC website and the HVC Yahoo Group.

Article 3

Duties and Terms of the Club Officers

Whenever possible, the Club Officers shall consist of President, Vice-President,

Secretary, Treasurer and Membership Director. The then-current Club Officers

shall constitute the Board of Directors for purposes of the Hickory Velo Club

Articles of Incorporation.

Section 1. The President shall supervise the activities of the Club within the

scope of the Hickory Velo Club Bylaws and the Articles of Incorporation. The

President shall preside at all regular meetings and shall report on past, present

and new business of the HVC, including activities of the Club.

Section 2. The Vice-President shall assume the duties of the President in the

event of absence, incapacity, resignation, or removal of the President.

Section 3. The Secretary shall assume the duties of the Vice-President in the

event of absence, incapacity, resignation, or removal of the Vice-President. The

Secretary shall keep the minutes of each meeting of the Club and shall maintain

copies of the minutes in a binder with a copy of the Hickory Velo Club Bylaws.

The minutes of any meeting of the Club shall be made available to club members

on the HVC website and the HVC Yahoo Group in a reasonably timely manner.

Section 4. The Treasurer shall be responsible for the safekeeping of HVC funds,

for maintaining adequate financial records, and for depositing all monies with a

suitable financial institution in the name of the “Hickory Velo Club.” Monies shall

be paid out by numbered checks signed by the Treasurer and/or the President.

Any expenditure on behalf of the Club in excess of one thousand dollars

($1,000.00) shall require the signatures of both the President and the Treasurer.

Both the then-current President and the then-current Treasurer shall have full

access to any financial account established on behalf of the Hickory Velo Club

and shall have full authority to remove and/or replace any club member formerly

having access or authority to any such financial account. The Treasurer or the

Membership Director will collect annual membership fees from club members,

and shall make a quarterly report of club membership and annual membership

fees collected for the prior calendar year to the club members attending the

regular meeting nearest the end of each calendar quarter.

Section 5. The term for all Club Officers of the Hickory Velo Club will run for one

calendar year, from January 1st to December 31st.

Section 6. Any Club Officer may resign from office when it is deemed in the best

interest of the individual or the club members. The resignation of a Club Officer

must be in writing and shall be effective when received by the remainder of the

Club Officers.

Section 7. Whenever a vacancy occurs in any elected office other than that of

President, the President shall appoint a club member to fill the office for the

remainder of the current term. The appointment shall be made or submitted to

the members for approval at the next regular meeting of the club members. If a

vacancy occurs in the office of the President, the Vice-President shall assume

the office of President and shall appoint a successor Vice-President in

accordance with the foregoing procedure.

Section 8. Club Officers are to be nominated and elected by a simple majority of club members in

attendance at the December regular meeting, provided a quorum is established pursuant to

Article 2, Section 4. The nomination of Club be made by collecting hand-written votes from the

club members in attendance at the December regular meeting. The same person shall not

occupy two or more positions as a Club Officer. After nominations are made, printed ballots will

be prepared, distributed and completed by the club members in attendance at the December

regular meeting. The ballots will be collected, tallied and presented to the presiding Club Officer,

and the presiding Club Officer shall read the results of the voting.

Article 4

Amendment of the Hickory Velo Club Bylaws

Section 1. These Hickory Velo Club Bylaws may be amended by a two-thirds

vote of club members in attendance at any regular meeting, provided notice was

given to the club members at least two weeks in advance of the regular meeting

and a quorum is established pursuant to Article 2, Section 4. The proposed

amendments must be made available to club members on the HVC Website and

the HVC Yahoo Group no less than two weeks prior to the regular meeting. In the

event a two-thirds vote of the club members in attendance at the regular meeting

is not obtained, these Hickory Velo Club Bylaws may be amended by a simple

majority vote of club members made on the HVC website and the HVC Yahoo

Group.

Article 5

Parliamentary Authority

Section 1. The rules contained in the current edition of Robert’s Rules of Order, Newly Revised

shall govern the Club in all cases to which they are applicable and in which they are not

inconsistent with these Hickory Velo Club Bylaws and any special rules of order the Club may

adopt.

Article 6

Dissolution

Section 1. Upon dissolution, the monetary assets of the Club shall be distributed

in the following manner or as specified in the Articles of Incorporation: Members

may choose to use club assets to join another “local” public benefit corporation or

club, or the club members may elect a non-profit charitable cause to receive the

monetary assets of the Club upon dissolution.

Upon approval by the club members, these Hickory Velo Club Bylaws shall

amend, replace and supersede any and all Hickory Velo Club Bylaws existing or

adopted prior to October 12, 2020.